I have created a series of 16 meetings for one client, and as new clients join my course, I need to add them to the weekly meetings. How do I do this?
I tried clicking on ‘edit’ in the first of the series of meetings and adding the new client as an attendee, but the client didn’t get notified. I need the client to get a notification and to accept the invitation.
I also tried adding them in my outlook calendar, but that doesn’t seem to work either.
Is there a way of creating a group, so all of the members get calendar invitations?
Or is there a different way to manually add people to meetings that ensures they get notified/invited?
Thanks
Hey @VMarinker, thank you for posting in our Community!
If you’re using an email service like Outlook or Gmail, you can create a distribution list or group that includes all the members who should receive invitations to the meetings. This way, whenever you schedule a meeting, you can simply add this group as attendees, and everyone on the list will receive the invitation.
To our top experts, @Lucila-Andimol and @TomM2 do you have any recommendations for @VMarinker matter?
Thank you,
Pam
Thank you for your help. I have never created a group in outlook, so I’ll have a look. I’m not sure if this will work in my case, as I’m adding new people individually as they sign up for my course, and want to send them the calendar invitations when they join. I was hoping for a Hubspot solution.
Agreed - I have the same dilemma. My contact list is not static - contacts are regularly added and removed. HubSpot solution would be preferable, because I can create a dynamic list of contacts that engages the correct parameters.
also looking for this solution.
My ideal would be to be able to …
- create a meeting series,
- set the dates (with possibility for manual override because perfect interval scheduling not always viable)
- include the Teams link
- add a Segment of contacts (which may be dynamic)
- know that as the Segment changes, the meeting invites are updated accordingly (whether add or omit)
Hey @TJ_Sparkles and welcome, it’s a pleasure to have you on the HubSpot Community! 
I’d suggest starting to take a look at these resources:
- Use HubSpot’s calendar sync with Google Calendar or Outlook Calendar
- Build and activate datasets in Data Studio
Now, let’s connect with our Top Experts: Hi @danmoyle, @trevordjones and @Josh can you think of workarounds to help @TJ_Sparkles, please?
Thanks so much and wishing everyone a delightful day!
Bérangère