We are currently facing an issue where updating the start time or end time(basically duration) of a meeting also updates the corresponding Google Calendar event. This triggers an updated invitation email to participants, which we want to avoid.
Our goal is to create the event on Google Calendar and log it under the Meetings tab in HubSpot. However, if the end time or duration of the meeting is later modified (for example, the meeting actually ends earlier than planned), we do not want these changes to be reflected in the Google Calendar event.
Previously, this behavior wasn’t happening—calendar events remained unchanged even when the actual meeting duration was shorter. Now, updating the meeting duration is also modifying the calendar event, which is causing confusion and unnecessary email updates to participants.
Is there a way to prevent Google Calendar events from being updated when only the meeting duration changes?
Hi, @yK10 Thanks for your question! I’d like to invite some of our community experts to the conversation — hey @danmoyle@Lucila-Andimol have you run into this issue before?
Thanks @Jaycee_Lewis. Hey there @yK10 - I’ve only seen this behavior when I “Create Meeting” in HubSpot, versus “Log Meeting.” So if you’re creating it in Google Calendar, and logging it in HubSpot, I would think it would not email the associated contacts. That’s been my experience, but if someone else has a different experience they may have a workaround I don’t know of.
That situation makes sense, it’s confusing for participants when small edits in HubSpot trigger new invites from Google Calendar. HubSpot automatically updates the linked Google Calendar event whenever a meeting record is edited because the sync is designed to keep both tools consistent
There’s no native toggle to prevent updates to event duration from being pushed back to Google.
A workaround is to “log” the meeting after it happens instead of editing the scheduled one. Logging creates a historical record under the contact or deal timeline without modifying the original calendar event
Alternatively, you could disconnect the automatic two-way sync temporarily before adjusting meeting times, though that’s more manual.
If the goal is to keep events visible in HubSpot but not trigger sync updates, you might consider routing calendar data through an intermediate layer that handles one-way write permissions. When reliability between HubSpot and Google Calendar becomes critical, Stacksync keeps timestamps and event fields mirrored in real time while letting you define one-directional updates to avoid unwanted re-invites.
Thanks for your question! I’d like to invite some of our community experts to the conversation — hey