# How to import multiple notes for contacts **URL:** \ **Category:** CRM\ **Tags:** free\ **Created:** [June 15, 2021, 9:22am UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929 "2021-06-15T09:22:33Z")\ **Posts on this page:** 7\ **Page:** 1
**Author:** ![MWilson1](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/mwilson1/32/2490_2.png) [@MWilson1](https://community.hubspot.com/u/MWilson1)\ **Post date:** [June 15, 2021, 9:22am UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/1 "2021-06-15T09:22:33Z")
Hello We are a small company looking to transition to the free HubSpot platform but are struggling with imputing notes. I am not very tech savvy so any help would be greatly appreciated. Our current CRM provider has asked for a template CSV file so that they can lay the data out in a way that will easiest to import. The two problems I am having is creating a template that can add multiple notes for a contact & add notes against a company account without adding to contacts only. I am sure that it is probably a simple answer but I am struggling to find it. Using the technique above I can add multiple notes to a contact but I have to add each note as a separate CSV file which when we have 100’s of notes against a single contact is not going to be possible. Any advice on where I am going wrong would be much appreciated. Thanks [Reply](https://community.hubspot.com/t5/CRM/how-to-import-multiple-notes-of-one-contacts/m-p/375983) 0 Upvotes ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [June 15, 2021, 9:43am UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/2 "2021-06-15T09:43:36Z")
Hi @MWilson1, Importing anything else than a single object can be a bit tricky – but let’s try and come to a solution for you. If you have more than one note per contact, that eliminates all options for importing but one: importing multiple objects in **two** files. > * * * > > When importing and associating in two files, each file represents an object. To identify which records should be associated across the files, include a common column in both. One of your files should have a unique value for each row in this column. In the other file, use those values to indicate which record each row should be associated with. > > * * * During the import process, select _Multiple files with associations_, then _Contacts_ and _Notes_. You now have to provide two files. The first file contains the contact information. This is – at a minimum – either the _Contact ID_ or the contact _Email._ Each row in this document corresponds to a contact. The second file contains the notes. You should have the _Activity date_ and _Note body_ here. Each row in this document corresponds to a single note. If a contact has multiple notes against them, these would still be multiple rows. These rows would have different activity dates and note bodies but the same email address as a unique key (see next paragraph). Both files also need a unique identifier. This is a key that allows HubSpot to match an activitiy to a contact. This could be anything, a number, a word – or, probably easiest, the contact _Email_. Getting your file in this format is probably the hardest part. (Fore more info on import file setup, [check this article](https://knowledge.hubspot.com/crm-setup/set-up-your-import-file). Unfortunately it doesn’t have example files for contact/notes import but you might still find it helpful.) If you do this correctly, HubSpot will show you this in the next step: > * * * > > Your files share column headers in common. These will tell HubSpot how to associate your data. Choose which common column you want to use to associate your data. > > * * * You can now proceed and select the column that has the unique key to associate the contacts file with the company file. The rest of the steps should be intuitive. Hope this helps! ---
**Author:** ![MWilson1](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/mwilson1/32/2490_2.png) [@MWilson1](https://community.hubspot.com/u/MWilson1)\ **Post date:** [June 15, 2021, 3:41pm UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/3 "2021-06-15T15:41:20Z")
Thanks for the quick reply Karsten, I will have a look and let you know how I get on. ---
**Author:** ![MWilson1](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/mwilson1/32/2490_2.png) [@MWilson1](https://community.hubspot.com/u/MWilson1)\ **Post date:** [June 15, 2021, 4:00pm UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/4 "2021-06-15T16:00:19Z")
Hi Karsten Doing it this way did seems to work for getting the notes across, however, it didnt tranfer the contact/copmany details easily. Would I be best to import all the contact/company information first and populate the CRM and then import the notes sepratley once the contacts are there? Thanks again, I appreciate that these are probably basic questions. Thanks ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [June 16, 2021, 5:33pm UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/5 "2021-06-16T17:33:16Z")
Hi @MWilson1, Not basic questions at all! Yes, you could import this information in subsequent batches, for example contacts and notes first, then contacts and companies. HubSpot will deduplicate contacts during import by email address. Hope this helps! ---
**Author:** ![MWilson1](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/mwilson1/32/2490_2.png) [@MWilson1](https://community.hubspot.com/u/MWilson1)\ **Post date:** [June 24, 2021, 9:13am UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/6 "2021-06-24T09:13:03Z")
Hi Karsten This seems to work well. Its a little more hassel but a good solution to getting a lot of history and notes against one contact. Thanks again ---
**Author:** ![ARichmond](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/arichmond/32/21752_2.png) [@ARichmond](https://community.hubspot.com/u/ARichmond)\ **Post date:** [August 20, 2021, 7:24am UTC](https://community.hubspot.com/t/how-to-import-multiple-notes-for-contacts/38929/7 "2021-08-20T07:24:25Z")
Hi I was also looking for the answer to this question, so thank you both. Will this also work for last contact and next contact? Thanks