# Group Scheduler Options

**URL:** <https://community.hubspot.com/t/group-scheduler-options/143147>\
**Category:** HubSpot Ideas\
**Tags:** meetings-calendar-sync\
**Created:** [November 21, 2025, 1:40am UTC](https://community.hubspot.com/t/group-scheduler-options/143147 "2025-11-21T01:40:54Z")\
**Posts on this page:** 2\
**Page:** 1

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**Author:** ![Aagaona](https://avatars.discourse-cdn.com/v4/letter/a/5fc32e/32.png) [@Aagaona](https://community.hubspot.com/u/Aagaona)\
**Post date:** [November 21, 2025, 1:40am UTC](https://community.hubspot.com/t/group-scheduler-options/143147/1 "2025-11-21T01:40:54Z")

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Enable the ability to set up round robin meeting links that include any combination of individual users and custom-defined groups (not just HubSpot Teams), rather than being limited to setting up either group links or individual round robins

**Who is it for:**  
This feature would primarily benefit sales teams. It is especially useful when onboarding or training new sales team members, pairing account owners with another sales rep, or creating a flexible rotation for calls and meetings but this could work a number of scenarios where more than one person is needed for a meeting

**Problem this solves:**  
Current round robin meeting links in HubSpot restrict users to selecting either a group (like a Team) or individual users—not both together. This makes it difficult to create flexible routing for meetings, such as pairing a new hire with experienced reps, or including both owners and support staff in a scheduling link. It also limits the ability to experiment or optimize meeting assignment across a mix of reps or teams for balanced workload or improved customer experiences.

**Requested solution:**

- Allow admins to configure custom groups (distinct from HubSpot Teams) of users for round robin scheduling.
- Permit combining any mix of custom groups and/or individual users in a single meeting link.
- Ensure that all selected users (across groups and individuals) participate in an even round robin distribution, with the additional option to weigh certain groups or individuals more heavily if desired.
- Provide flexible configuration so users can create round robin links using all groups, all individuals, or any mix, as best fits the sales process or meeting needs.

**Example scenario:**  
A sales manager wants inbound demo requests to be assigned in rotation across the main sales team, a group of new hires, and a few specialized account owners. They could create a round robin link that distributes meetings to all these parties evenly or with weighting to balance training and workload, based on availability.

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**Author:** ![swells04](https://avatars.discourse-cdn.com/v4/letter/s/7ab992/32.png) [@swells04](https://community.hubspot.com/u/swells04)\
**Post date:** [November 21, 2025, 12:10pm UTC](https://community.hubspot.com/t/group-scheduler-options/143147/2 "2025-11-21T12:10:04Z")

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Thank you for submitting this! We had to move to another integration to get this to work, would have loved to keep this within HubSpot.