# GDPR compliance

**URL:** <https://community.hubspot.com/t/gdpr-compliance/84134>\
**Category:** Lead Capture Tools\
**Tags:** starter\
**Created:** [June 26, 2023, 4:48pm UTC](https://community.hubspot.com/t/gdpr-compliance/84134 "2023-06-26T16:48:07Z")\
**Posts on this page:** 4\
**Page:** 1

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**Author:** ![PdM1](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/pdm1/32/64675_2.png) [@PdM1](https://community.hubspot.com/u/PdM1)\
**Post date:** [June 26, 2023, 4:48pm UTC](https://community.hubspot.com/t/gdpr-compliance/84134/1 "2023-06-26T16:48:07Z")

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Hello,

My question is on GDPR compliance. I have an agency in Germany with hotel clients abroad. I’ve been asked to share the data from all the clients I meet on their behalf (either on a personal meeting or at trade shows). Is there a best practice of how to request client approval that I may share their data with my hotel abroad?

Thank you!

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**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\
**Post date:** [June 26, 2023, 4:58pm UTC](https://community.hubspot.com/t/gdpr-compliance/84134/2 "2023-06-26T16:58:03Z")

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Hi @PdM1,

Legal questions are often multifaceted and there are very rarely general answers. They depend heavily on the country, applicable legislation, and data and whether it’s B2B or B2C. You should on any case consult legal professionals to be on the safe side. My reply does not constitute legal advice.

Very generally, you usually cannot share data of persons unless there is a legal basis, which often has to be an explicit consent.

If you want to approach this with out a legal professional, I’d recommend evaluating a one-time email send, asking for confirmation of the recipients for their data to be shared. Anything else would have a very high risk.

Best regards!

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<div class="post-metadata">

**Author:** ![PdM1](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/pdm1/32/64675_2.png) [@PdM1](https://community.hubspot.com/u/PdM1)\
**Post date:** [June 26, 2023, 5:10pm UTC](https://community.hubspot.com/t/gdpr-compliance/84134/3 "2023-06-26T17:10:35Z")

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Hi Karsten,

Thanks for the fast reply and advise. As this is recurrent issue, ie. every time I am travelling on behalf of a client, can I set up a CTA or similar requesting their consent? Or is there an app that can be used for clients to enter their data, signature and agreement for their data to be shared within the specified parties?

Best regards,

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**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\
**Post date:** [June 26, 2023, 5:20pm UTC](https://community.hubspot.com/t/gdpr-compliance/84134/4 "2023-06-26T17:20:18Z")

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Hi @PdM1,

Sure, you can set up a HubSpot form and have it filled by the contacts.

> **[Add data privacy and consent information to your HubSpot form (legacy)](https://knowledge.hubspot.com/forms/add-notice-and-consent-information-to-your-legacy-hubspot-form)**
>
> To make your HubSpot forms GDPR-compliant, you have the ability to add notice and consent information, allowing your visitors to give their consent to communications and data processing.

You should still ideally work with a legal professional for the exact wording.

Best regards!