# Folders access restrictment (emails, lists, workflows)

**URL:** <https://community.hubspot.com/t/folders-access-restrictment-emails-lists-workflows/42695>\
**Category:** HubSpot Ideas\
**Tags:** user-management-permissions\
**Created:** [August 23, 2021, 8:19am UTC](https://community.hubspot.com/t/folders-access-restrictment-emails-lists-workflows/42695 "2021-08-23T08:19:57Z")\
**Posts on this page:** 4\
**Page:** 1

<div class="post-metadata">

**Author:** ![Linda\_G](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/linda_g/32/6003_2.png) [@Linda\_G](https://community.hubspot.com/u/Linda_G)\
**Post date:** [August 23, 2021, 8:19am UTC](https://community.hubspot.com/t/folders-access-restrictment-emails-lists-workflows/42695/1 "2021-08-23T08:19:57Z")

</div>

Many times a HubSpot account is managed by a lot of different people and roles, and it is used both for global and local contents.

Maybe you developed an object (a list, an email, a workflow…) that you want to protect from accidental modification or deletion.

I think it could be very helpful to have the possibility for the object owner to manage the access in view/edit to his folders (and single objects too) of emails, lists and workflows by teams and single users.

---

<div class="post-metadata">

**Author:** ![kelseyhamon](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/kelseyhamon/32/64675_2.png) [@kelseyhamon](https://community.hubspot.com/u/kelseyhamon)\
**Post date:** [January 27, 2022, 11:24pm UTC](https://community.hubspot.com/t/folders-access-restrictment-emails-lists-workflows/42695/2 "2022-01-27T23:24:12Z")

</div>

THIS!!! This would solve so many problems we’re having!!

---

<div class="post-metadata">

**Author:** ![grossham](https://avatars.discourse-cdn.com/v4/letter/g/7c8e57/32.png) [@grossham](https://community.hubspot.com/u/grossham)\
**Post date:** [April 25, 2023, 8:52pm UTC](https://community.hubspot.com/t/folders-access-restrictment-emails-lists-workflows/42695/3 "2023-04-25T20:52:43Z")

</div>

Upvote.

When sales is attaching documents to emails, they need to select “owner: Any”, there is not currently a way to assign folder ownership to a team. If you manually change the individual document ownership to a team (vs folder), its an unstructured bucket of files.

Hierarchy and folder permissions by team woudl be super helpful for sales collateral management. (Our marketig files are an unstructed mess, so we’ll let that one be 🙂

 ![grossham_0-1682455800887.png](https://d2qpr2jzcazej7.cloudfront.net/original/2X/2/2b8043b3477448f9d286e42c52948574cf219d4c.png)

 ![grossham_1-1682455821346.png](https://d2qpr2jzcazej7.cloudfront.net/original/2X/7/73ffa9c0801b87589bdf42c30c4db7802796e352.png)

---

<div class="post-metadata">

**Author:** ![EmmaSchmitt](https://avatars.discourse-cdn.com/v4/letter/e/e9a140/32.png) [@EmmaSchmitt](https://community.hubspot.com/u/EmmaSchmitt)\
**Post date:** [August 6, 2025, 5:13am UTC](https://community.hubspot.com/t/folders-access-restrictment-emails-lists-workflows/42695/4 "2025-08-06T05:13:46Z")

</div>

Being able to set User and Team access levels at the Folder level would make it much faster. Currently every List, Workflow, etc needs level access set. Being able to also set a default access level at the Folder level would make managing data security and accidential edits faster and more robust.