# Export Notes **URL:** \ **Category:** CRM\ **Tags:** free\ **Created:** [January 5, 2023, 4:16pm UTC](https://community.hubspot.com/t/export-notes/72297 "2023-01-05T16:16:00Z")\ **Posts on this page:** 8\ **Page:** 1
**Author:** ![Simoneponti89](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/simoneponti89/32/196516_2.png) [@Simoneponti89](https://community.hubspot.com/u/Simoneponti89)\ **Post date:** [January 5, 2023, 4:16pm UTC](https://community.hubspot.com/t/export-notes/72297/1 "2023-01-05T16:16:00Z")
Hello, I’m trying to find a way to export the notes from a Hubspot account and import them to another account. I know It’s possible to import the notes, otherwise, instead I can’t find a way to export them. Can someone support me? Thanks Simone ---
**Author:** ![TitiCuisset](https://avatars.discourse-cdn.com/v4/letter/t/8baadc/32.png) [@TitiCuisset](https://community.hubspot.com/u/TitiCuisset)\ **Post date:** [January 6, 2023, 9:58am UTC](https://community.hubspot.com/t/export-notes/72297/2 "2023-01-06T09:58:56Z")
Hi @Simoneponti89 Thank you for reaching out! There is no native way to export notes but I wanted to share with you [this thread](https://community.hubspot.com/t5/Tips-Tricks-Best-Practices/Export-one-to-one-emails-and-notes/m-p/723532#M4284) with an answer from @karstenkoehler that should help for a solution ! Hope that helps. Have a lovely day, Tiphaine. ---
**Author:** ![Roselen](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/roselen/32/84335_2.png) [@Roselen](https://community.hubspot.com/u/Roselen)\ **Post date:** [August 7, 2023, 11:41pm UTC](https://community.hubspot.com/t/export-notes/72297/3 "2023-08-07T23:41:06Z")
There’s no straightforward way to do this but I found a workaround. We have a detailed process [here](https://www.xenkb.com/how-to-export-notes-from-one-hubspot-portal-and-import-on-another) if you’re interested. Or see a summary of the process below. Please note that you cannot import the activity timestamps; you can only include the date it was created. Basically, what you’ll do is to create a custom report, export it and import to another HubSpot portal. 1. Create a custom report that includes the following information: - Object’s unique identifier (eg email address of contacts or company domain name of companies) - Note body - Activity created by - Activity date - Plus other properties you need To ensure your report displays relevant records only, add filters, such as including only those with note body and email address. Once you are satisfied with your report, proceed to export it. 2. Review your exported sheet. - If ‘activity date’ includes the specific time, update the format to remove it. - Replace the name in the ‘Activity created by’ column with the user’s email address. A simple ‘find’ and ‘replace’ will do the trick. eg: if the ‘Activity created by’ says Dharmesh Shah, replace that with [dharmesh@hubspot.com](mailto:dharmesh@hubspot.com) 3. Import the sheet to HubSpot ---
**Author:** ![karstenkoehler](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/karstenkoehler/32/68554_2.png) [@karstenkoehler](https://community.hubspot.com/u/karstenkoehler)\ **Post date:** [February 13, 2024, 2:01pm UTC](https://community.hubspot.com/t/export-notes/72297/4 "2024-02-13T14:01:35Z")
Hi @Simoneponti89 and everyone, HubSpot has silently introduced options that allow for exporting notes more easily: 1. Navigate to the contact index page (_Menu_ \> _Contacts_ \> _Contacts_) or any other object’s index page 2. Click _Edit columns_ ![karstenkoehler_0-1707832350333.png](https://d2qpr2jzcazej7.cloudfront.net/original/3X/8/d/8d1df8b4191c6750e93208a1b04775f92e379c2a.png) 1. Find the _Contacts → Notes_ column ![karstenkoehler_1-1707832411598.png](https://d2qpr2jzcazej7.cloudfront.net/original/3X/f/5/f5c4ece775c9338d8aed8796039343f864d8a980.png) 1. Confirm, then _Export_ your view ![karstenkoehler_2-1707832448354.png](https://d2qpr2jzcazej7.cloudfront.net/original/3X/e/c/ec4daf0ed8e32d76dae91501f66a20115a55ffaa.png) In the export file, you should find a column containing notes, separated by semicolon if there are multiple ones. Individual notes seem to be capped at 500 characters. If notes are longer than 500 characters, workarounds are the following: - Third-party integrations, such as [Ultimate Data Export](https://ecosystem.hubspot.com/marketplace/apps/marketing/analytics-data/ultimate-data-export-224046) - Custom solutions based on the [HubSpot Engagements API](https://legacydocs.hubspot.com/docs/methods/engagements/engagements-overview) - Creating a custom report (Professional or Enterprise required) and export report There is also a [thread on this topic](https://community.hubspot.com/t5/HubSpot-Ideas/Import-export-activities-engagements/idi-p/11960) in the HubSpot Ideas section of the community. I’d recommend upvoting this thread and leaving a comment with your use case. Best regards! ---
**Author:** ![Roselen](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/roselen/32/84335_2.png) [@Roselen](https://community.hubspot.com/u/Roselen)\ **Post date:** [April 2, 2024, 1:08am UTC](https://community.hubspot.com/t/export-notes/72297/5 "2024-04-02T01:08:02Z")
Hi Karsten, thank you for this. Is there a way to use notes or associated notes in View filters? Eg If I only want to export contacts that have notes against them, can I do that? There may be workarounds but I don’t there’s a straightforward way to do this with Views. ---
**Author:** ![AdeelRaza](https://d10pqhm3lwygmk.cloudfront.net/user_avatar/community.hubspot.com/adeelraza/32/202852_2.png) [@AdeelRaza](https://community.hubspot.com/u/AdeelRaza)\ **Post date:** [June 3, 2024, 10:53am UTC](https://community.hubspot.com/t/export-notes/72297/6 "2024-06-03T10:53:49Z")
Real thanks for this bit @karstenkoehler . It worked! ---
**Author:** ![ARussell19](https://avatars.discourse-cdn.com/v4/letter/a/b3f665/32.png) [@ARussell19](https://community.hubspot.com/u/ARussell19)\ **Post date:** [December 18, 2024, 9:34pm UTC](https://community.hubspot.com/t/export-notes/72297/7 "2024-12-18T21:34:01Z")
Hello - thanks for this workaround. For some reason my notes that I export into a spreadsheet do not come through in chronological order. They are basically jumbled up. Is there a fix for that? ---
**Author:** ![LSchmidt63](https://avatars.discourse-cdn.com/v4/letter/l/c5a1d2/32.png) [@LSchmidt63](https://community.hubspot.com/u/LSchmidt63)\ **Post date:** [September 23, 2025, 12:54pm UTC](https://community.hubspot.com/t/export-notes/72297/8 "2025-09-23T12:54:57Z")
Alternatively, tools like [Skyvia](https://skyvia.com/connectors/hubspot) can handle this more smoothly, letting you move notes from one account to another without losing context.