When using the Apollo and HubSpot integration, I have a workflow that happens when I enroll someone into a sequence on Apollo, a deal associated with that person that I enrolleds business gets created onto HubSpot. I have these people and I have email and call tasks that I complete because that’s how I’ve designed my sequence (on the apollo platform). When I complete them, they show up on the HubSpot contact record, but not the HubSpot deal page. Is there a way for me to have those emails and calls automatically associated to the deals that have been created on HubSpot. Keep in mind I also have the lowest paid tiers of both hubspot and apollo and do not intend to upgrade.
Heya @amatias2026 Great question! I don’t think there’s a native way to do this on the lower-tier Apollo + HubSpot setup. Apollo can push emails, calls, and completed tasks into HubSpot, but those activities usually land on the contact record, and deal-level association is limited. HubSpot’s automatic association rules also don’t fully override how integration-created activities are logged.
Curious to see if our top contributors have any workarounds at the moment? @danmoyle @Mike_Eastwood @MichaelMa
Jess
Community Manager
I appreciate the quick reply! Hopefully those top contributors could have some workarounds!
Welcome to the Community @amatias2026! So, I’m not super familiar with Apollo or its integration. However, here’s what I do know, and what I found in some research.
It may be possible if Apollo is set to push those activities to HubSpot as deal-associated activities, and that depends on how Apollo’s HubSpot sync is configured. Apollo’s sync settings include separate controls for contacts, deals, and activities, and HubSpot deal association is handled by enabling deal sync plus the relevant activity pushes such as emails and calls.
Here’s what I found for those instructions:
In Apollo, go to Settings > Integrations > HubSpot > Activities and make sure these are enabled:
- Push emails.
- Push calls.
- Push tasks if relevant.
- Sync HubSpot deals with Apollo under the Deals settings.
In the KB article, Apollo also notes that push meeting summaries are the activity type explicitly tied to an associated deal, and it says you must enable and use deals in Apollo for that to work. If your emails and calls are still only landing on the contact, that suggests Apollo is not offering a native setting to force every logged email/call onto the deal page for your plan.
If that’s not possible, you could potentially use HubSpot workflows, but that would mean Marketing Hub (at least Starter tier I believe).
What you’d likely be able to do for this is to create a contact-based or deal-based automation that reacts when Apollo activity lands in HubSpot, then updates the related deal or creates follow-up tasks. HubSpot’s workflow builder supports triggers like property changes and actions like updating properties, creating records, and using actions from connected apps, but record-to-record association itself is limited unless the activity is already associated correctly or you use an app/custom approach.
If Apollo is logging the email/call onto the contact, the cleanest design is:
- Enrollment trigger: contact activity is created, or a contact property changes in a way Apollo updates.
- If/then branch: check whether the contact has an associated open deal.
- Actions: update deal fields, create a task, or notify the owner.
That means the workflow is not really “move the activity onto the deal,” but rather “use the Apollo-triggered contact activity as the signal to update the deal.” HubSpot can associate activities with records when they are logged, but that association behavior happens at the activity level and is not something standard workflows freely rewrite on lower tiers.
Hope that helps!