Allow automatic signature selection based on the connected email address

[clementwtu]

Description:

Hi HubSpot team

I’d like to suggest an improvement regarding email signatures in the CRM.

When a user has multiple connected email addresses (for example, multiple domains or brands), HubSpot currently requires manual selection of the right signature every time an email is sent.

Even though users can switch signatures from the “Insert signature” menu, it still takes two clicks and creates friction in daily use — especially for teams managing several entities or regional addresses (e.g., name@company.com, name@subbrand.com, name@region.company.com).

Suggested improvement:

Add an automatic signature assignment feature that:

• Automatically applies a specific signature depending on the “From” email address selected in the email composer.
• Allows admins to define and manage these rules in the user’s signature settings.

Why this matters:

• Reduces human error (wrong signature or wrong brand used)
• Saves time for multi-brand or multi-entity users
• Provides a smoother and more professional experience for outbound communications

Thanks a lot for considering this!
I believe this would make a huge difference for many HubSpot users managing several mailboxes or domains.

Best,

Founder @ Wake Them Up
HubSpot RevOps Partner

--

Clément Guérin -

Prendre RDV avec moi

clement.guerin@wake-them-up.com

06 59 38 77 75

[DTONNAIRE6]

Je pense clairement que c’est un bug qui est arrivé depuis quelques mois, car avant je nr’avais pas ce problème .
Comme vous pouvez le voir sur la catpure d’ecran, c’est bien le comportement attendu.

[hroberts]

This is already possible See Add and manage email signatures in the CRM

[DTONNAIRE6]

Thanks for the reply, and that’s exactly what I reported to the technical
teams… The only response I got was that it’s not working as it should!!
Not a very satisfactory answer