topic Re: MemberPress integration? in Third-Party Apps

MemberPress integration?

USotomayor — Thu, 22 May 2025 11:59:08 GMT

p.s. could you reach out to hubspot on my behalf with the following question? it's a bit lengthy so i've written it down in a way where you can just copy/paste if easier.

Looking to know about your integration with MemberPress, on our WordPress site. We rely heavily on 'membership' types to identify and differentiate between users' statuses. For context/example, let's take 2 memberships - 1) PCA - Annual, and 2) Expired Member
We've got automations in place so that at any given moment, a user only has 1 active membership (either #1 or #2 above). The only brief overlap is when a user is currently under the 'expired member' membership and renews #1, it takes some admin work at the moment to manually assign an 'end date' to the expired membership on user's account, so that the user can go back to having only 1 active membership.

The question is: is there any sort of HS integration to where - depending on what 'active' membership a user on memberpress currently has, accordingly move that user to a different list on HS? So, if:

Sam joins PCA Annual on MemberPress --> HS adds Sam to "Annual Member" list
Sam's membership expires, and automatically moves to Expired Member membership --> HS moves Sam to "Expired" list
3 months after expiration, Sam decides to join PCA Annual again --> HS moves Sam to "Annual member" list.

1) I'm specifically looking to "move" a user from one list to another, to avoid the same member getting both active + expired email campaigns
2) if all of the above is possible, the only concern I have is that brief period of time before PCA admin can actually make a renewing user's 'expired membership' inactive, so HS can do its thing.

Re: MemberPress integration?

Josh — Thu, 22 May 2025 12:20:47 GMT

Hi @USotomayor,

It looks like Zapier might be a good option for this, in reading on the MemberPress documentation.

Could you use this trigger to add them to the appropriate list:

If their MemberPress subscription is expired, you would use another trigger to add them to a list:

From there you could either use the list tools within HubSpot to ensure they aren't on multiple lists at the same time, or you could use a Zap to remove them as well:

As one more option, instead of using lists, you can use contact properties and have a Zap that updates the contact property based on their subscription on the MemberPress side:

Based on your requirements, I think this should do the trick!

Josh

Re: MemberPress integration?

RubenBurdin — Tue, 19 Aug 2025 18:09:46 GMT

Hi @USotomayor , I see exactly what you’re trying to solve here.

Out of the box, HubSpot doesn’t have a direct MemberPress integration, so you’ll need an intermediary tool. Zapier is indeed the most common approach: you can trigger on membership status changes in MemberPress and then update HubSpot lists or contact properties.

From there, you can build active lists that only include contacts with a specific membership property value, which keeps your campaigns clean and prevents overlap (see HubSpot’s guide)

(https://knowledge.hubspot.com/lists/create-active-or-static-lists)

(https://knowledge.hubspot.com/workflows/set-your-workflow-enrollment-triggers)

One thing to keep in mind is timing: during that brief overlap when a member renews but still shows as “expired,” HubSpot will temporarily have both signals. To minimize this, it’s usually better to sync membership status into a single HubSpot property rather than juggling multiple lists, and then let HubSpot lists dynamically update based on that property’s value.

Now, beyond Zapier, there’s another angle. We see teams run into brittle automations when membership systems and HubSpot aren’t in constant sync.

That’s actually why we built Stacksync: it keeps membership data and HubSpot perfectly aligned in real time, so if someone flips from “Expired” back to “Annual,” HubSpot instantly reflects that status.

No double campaigns, no manual cleanup, and no reliance on multiple Zaps that can break at scale. It’s the same two-way sync pattern we use with CRMs, ERPs, and subscription tools, just applied here to your WordPress/MemberPress stack.

Hope this helps clarify the path forward.