topic Re: Location option for meeting scheduler in Tips, Tricks & Best Practices

Location option for meeting scheduler

SDaughenbaugh — Thu, 09 Jan 2025 17:40:44 GMT

After searching the community I'm still confused...

Context: I'm a new business owner and just started using the free version of Hubspot.

Question: In the free version, is it possible to have an option for choosing the location (call, virtual, in-person) on the Schedule a Meeting form?

I have watched videos and read posts about how this should now be possible, however, it is not available for my connections. Am I missing some setting somewhere, or is this a locked option/function?

Re: Location option for meeting scheduler

karstenkoehler — Thu, 09 Jan 2025 17:53:42 GMT

Hi @SDaughenbaugh,

No, this is currently not possible but was already requested by other users: https://community.hubspot.com/t5/HubSpot-Ideas/Multiple-Locations-to-Meetings-Booking-Page/idi-p/734919

The product team reviews these requests based on their popularity. I'd recommend upvoting and if you want to help others find and upvote the request more easily, you can do so by accepting my reply as a solution. I'd appreciate it, too!

Best regards

Re: Location option for meeting scheduler

SDaughenbaugh — Thu, 09 Jan 2025 18:15:56 GMT

Thank you Karsten. I'm a little frustrated by what seems to this layperson as a baseline feature that is missing, and has been suggested for at least 2 years.

Add to that information such as this video: https://youtu.be/ns3Hnzepc2k that apparently show this is possible.

My frustration is in no way directed toward you, rather, toward a piece of essential software that fails to have an essential and professional feature. While I do not "accept" your response as a solution, I do understand your intention.

Thank you again,

Shayne

Re: Location option for meeting scheduler

SDaughenbaugh — Thu, 09 Jan 2025 18:21:30 GMT

Heck, this could even be solved by adding a blank comment box on the submit form so a person could suggest an in-person location.

Re: Location option for meeting scheduler

karstenkoehler — Thu, 09 Jan 2025 18:25:23 GMT

@SDaughenbaugh unless I'm missing something, the video is showing that there is the ability to connect different video conference tools – but not that all can be offered within one meeting link, allowing a contact to select.

Heck, this could even be solved by adding a blank comment box on the submit form so a person could suggest an in-person location.

Sure, you can easily add a free field – but that wouldn't influence in any way or form what the meetings tool adds to the location field in the calendar entry.

I'm not arguing that it's complicated to implement. It's simply something the HubSpot product team hasn't prioritized.

Re: Location option for meeting scheduler

SDaughenbaugh — Thu, 09 Jan 2025 18:32:15 GMT

Karsten,

Upon reviewing the video more closely, I stand corrected. Thank you for pointing that out. I was watching with a bias toward my need.

Thanks for your attention.

Re: Location option for meeting scheduler

DaytekAgency — Fri, 14 Nov 2025 18:53:27 GMT

The work around I'm using is to add a custom question in the form. I set up "Perferred Meeting Location". In the overview I entered an option within the Location field ("Your Office or Coffee?").

Re: Location option for meeting scheduler

Jaycee_Lewis — Tue, 18 Nov 2025 16:04:05 GMT

That's a great workaround, @DaytekAgency. Thank you for sharing 🙌 — Jaycee