topic Re: Deleting a few hundred meetings in Tips, Tricks & Best Practices

Deleting a few hundred meetings

ankraf01 — Thu, 09 Mar 2023 20:22:20 GMT

Some how our Zoom integration triggered the creation of hundres of meetings for a recurring meeting in HubSpot through 2032. How can I clean this up without deleting them one at a time. Also any ideas why this would happen with Zoom?

Re: Deleting a few hundred meetings

himanshurauthan — Fri, 10 Mar 2023 11:29:29 GMT

Hello @ankraf01

You can delete a large number of meetings at once in HubSpot, you can use the bulk delete functionality. Here's how to do it:

Go to your HubSpot Meetings dashboard and click on the "Meetings" tab.
Click the checkbox next to each meeting you want to delete.
Click the "Actions" button at the top of the page and select "Delete selected."
Confirm that you want to delete the meetings.

If you have hundreds of meetings to delete, you may want to filter the meetings by date or some other criteria to make it easier to select the ones you want to delete.

As for why this happened with Zoom integration, it's difficult to say without more information. It could be a bug or an issue with the way the integration is set up. I would recommend contacting Zoom support to get more information and assistance with resolving the issue.

Thanks & Regards
Himanshu Rauthan

Re: Deleting a few hundred meetings

JBailey66 — Mon, 26 Feb 2024 15:26:15 GMT

I have the same problem. But I've looked everywhere and can't find a "meeting dashboard" that lets me actually select one or more meetings and then delete them. Can you link to it or tell me the menu path?

Re: Deleting a few hundred meetings

Jonno_Price — Fri, 15 Mar 2024 12:12:10 GMT

@himanshurauthan - this reply should not be accepted as a solution - there is no such thing as a Meetings Dashboard currently (?)

Would you mind expanding on your response?

Re: Deleting a few hundred meetings

gregkegel — Mon, 22 Apr 2024 20:08:51 GMT

I have the same issue. The only "meetings" list I see are meeting "types", not actual meetings that show up in reporting that are the ones that need to be removed.

Re: Deleting a few hundred meetings

JoseU — Tue, 07 May 2024 18:56:01 GMT

Apparently there is no way of doing this. I just chatted with support and they're going to see if they can delete from the back end. Let's see what they say.

Re: Deleting a few hundred meetings

Sean_Flaherty — Wed, 23 Oct 2024 23:04:24 GMT

Perhaps they meant "Meeting Scheduler" which is in the Library? But you can't seem to do much of anything from there.

Re: Deleting a few hundred meetings

LikaJ — Sun, 11 May 2025 18:48:50 GMT

Why is this solution marked as solved? It provided wrong asnwer, there is no such thing as "Meetings Dashboard". And why is there no way to report innacurate answers? The only reporting possible is "Innapropraite content".

Re: Deleting a few hundred meetings

karstenkoehler — Sun, 11 May 2025 19:13:25 GMT

Hi @ankraf01 and everyone,

As of 2023, there was no solution to this query – aside from working with the HubSpot API –, correct.

As of April this year, meetings can be deleted in bulk from the meetings index page. This is a public beta which you can find under Settings > Product updates > All > Meetings index page and custom meeting properties.

On this meetings index page, you can bulk delete meetings like on any object index page: https://knowledge.hubspot.com/records/delete-crm-records#perform-a-restorable-delete-from-the-object-index-page

Meetings index page and custom meeting properties

Last updated: April 10, 2025

What is it?

A centralized location to access and manage all meetings in HubSpot with support for custom properties to enhance reporting capabilities.

Why does it matter?

Access all meetings in a single location (booked through scheduling pages, scheduled via CRM, or synced from external calendars)

Create custom meeting properties for more flexible and detailed reporting

Edit meeting outcomes directly from the index page

How does it work?

Navigate to CRM > Contacts

Use the drop-down list on the top left of your screen to switch to the Meetings object

Once selected, the page will display all meetings in your HubSpot portal

Use filters and edit columns to customize the view according to your needs

To add custom meeting properties:

Click edit columns at the top right of your screen

Locate the link to create a property at the bottom of the modal

Select the appropriate field type (e.g., single-line text, date picker)

New properties will appear in Settings > Data management > Properties (select Meetings as the object)

Currently, these custom properties can be manually updated on the meetings index page. Additional methods for updating properties will be added in future iterations.

Who gets it?

This feature is available for all HubSpot hubs and tiers.

@CommunityTeam would you update the accepted solution for this thread please?

Have a great day everyone!