topic Re: Synchronize several calenders as resource with one hubspot meeting in Sales Hub Tools

Synchronize several calenders as resource with one hubspot meeting

BenGro — Fri, 08 May 2020 11:30:58 GMT

How we currently use the Meeting tool:

The idea is to allow our customers to book a meeting for training and support through the HubSpot meeting tool
We currently have two employees available to provide these training and support sessions (perspectively even more)

Problem:

The meeting tool offers free time slots based on the predefined availabvle times and the synchronization with one calender (google calenders in our case)
This doesn't represent our actual capacity for the trainings / support because it only reflects one of the two employees capable of providing the training & support

Question:

Is it possible to set the meetin tool up so that it will check the synced calenders of two employees for free time slots and offers time slots in the meeting page as long as one of the two calenders shows an open slot?
If not, has somebody sucesfully implemented a workaround he/she is willing to share?

Re: Synchronize several calenders as resource with one hubspot meeting

MFrankJohnson — Fri, 08 May 2020 11:48:01 GMT

Sounds like a clear case for HubSpot's Round Robin Availability team meetings link option.

This team meetings link shows the individual availability of all selected team members. -- see Create a team meetings link.

Re: Synchronize several calenders as resource with one hubspot meeting

BenGro — Fri, 08 May 2020 11:58:06 GMT

Awesome! Thanks!

Re: Synchronize several calenders as resource with one hubspot meeting

mallory_gsp — Mon, 22 Feb 2021 21:05:24 GMT

There's no way to prioritize availability, though! Would be helpful for each teammate to set their own availability, then allow us to prioritize one teammate over the other. Additionally the meetings tool does not allow the end user to invite multiple folks from their team.