topic Re: Creating lists from association labels in Dashboards & Reporting

Creating lists from association labels

tryckman — Fri, 13 May 2022 16:25:06 GMT

Hi all, we are still getting our HubSpot instance dialed in and could use some advice/help. We recently added contacts to all of our deals. We then added association labels to those contacts. Unfortunately, we have been unable to create lists based on the association labels for those contacts.

For instance:
Tim Smith is associated to Deal A as a contact

Tim Smith is given the association label "LMS Admin" as a contact in Deal A

We have been unable to figure out how to create a list of contacts that have the association label "LMS Admin".

Thanks in advance for the help!

Re: Creating lists from association labels

ChrisoKlepke — Fri, 13 May 2022 17:13:20 GMT

Hey @tryckman ,

hope you're doing well.

So if I understand you correctly, this should be done effortlessly:

The confusing thing about building a list is, that you need to define another filter criteria for the deals beforehand. Something like Deal Stage or if you want all the Deals with LMS Admins, Deal Name should work as well.

So,

you build a contact list with the criteria of some deal property and after selecting that, you can dial in more by defining the label. Otherwise, it will show all contacts, no matter the label. See this screenshot here for more detail:

Did that answer your question? If so, please help the community out by marking this as a solution so other people with similar questions find it more easily.

Cheers,

Chriso

Re: Creating lists from association labels

atol_kelly — Tue, 02 May 2023 02:30:37 GMT

Hi Chriso,

I am trying to do this exact same thing but I am not seeing 'labels' or anything vagueley similar to 'association' in my options, other than 'Number of Associations'.

Therefore I am unable to create these filters. Are you aware of whether ot not there has been a change of name for this filter option and if so, please do provide some more specific guidance.
I have searched under both Contact and Deal properties in the list filters.

Re: Creating lists from association labels

DDura — Tue, 16 May 2023 19:21:24 GMT

This filter does not seem to appear in our instance as well. There doesn't appear to be any way to select the association label as a filter option. Can you provide more details as to what it looks like when you are selecting the association label as part of that filter?

Re: Creating lists from association labels

asm269 — Tue, 29 Aug 2023 21:20:53 GMT

I also can't find labels in any of the filters.

Re: Creating lists from association labels

HSeavers — Fri, 13 Oct 2023 12:49:10 GMT

I'm having the exact same problem

Re: Creating lists from association labels

KatiGreenBadger — Wed, 18 Oct 2023 17:33:07 GMT

You need to choose Custom Report Builder and include both Deals and Contacts in your report. The Association Label is assigned to a contact, not a deal. So, in order for that filter to appear, you need to include both Deal data and Contact data in the report.

Re: Creating lists from association labels

KatiGreenBadger — Wed, 18 Oct 2023 17:34:55 GMT

Re: Creating lists from association labels

GG_at_CatalanAI — Mon, 27 Nov 2023 20:14:34 GMT

Same here. It feels like there was a change in the software that does not allow Deal associations to be used in creating Contact lists anymore. I wish a Hubspot specialist could clarify if this is the case.

Re: Creating lists from association labels

TSiri — Thu, 23 May 2024 23:05:56 GMT

I've chosen both Contacts & a Custom Object - Households, as well as Deals, just in case. There is no filter, option, association or anywhere that the Association Label is a filtering option. I'm losing my mind... I am unable to even recreate the screenshot above.

Re: Creating lists from association labels

asm269 — Fri, 24 May 2024 06:28:11 GMT

Yes. This is not obvious, but you are correct. There is still a long way to go here.

Re: Creating lists from association labels

asm269 — Fri, 24 May 2024 06:43:14 GMT

Don't lose your mind! It's not easy/obvious (they need to work on that), but you can filter on contacts with labels on deals (I don't know about custom object).

Re: Creating lists from association labels

TSiri — Fri, 24 May 2024 16:55:32 GMT

ha! I think I only have about 1/2 my mind/sanity left anyway some days. 😀 I appreciate the support and screenshot. The contacts-to-deals one is a "nice to have" that I'm certain I'll figure out & might use.
The Contacts to "Custom Object" (in our case Households - spouse, grandchild, dependent child, etc.) is what I can't get to show up. I've created the associations in the objects but they won't show up as options in reports or lists... Jumping back in now. Hoping to leave the day with 1/4 of my sanity...

Re: Creating lists from association labels

AdSimon — Wed, 19 Jun 2024 02:04:24 GMT

Here is how you find the filter in lists. No custom report builder needed.

Re: Creating lists from association labels

HStepan — Tue, 14 Jan 2025 00:25:40 GMT

I can not find labels at all when I am trying to create a list. Can you show me where to look?

Re: Creating lists from association labels

MBarnhisel — Fri, 18 Apr 2025 20:41:38 GMT

BIG UPVOTE!!! You're my hero today!