topic Re: Multiple contacts to same meeting in Tips, Tricks & Best Practices

Multiple contacts to same meeting

CSmith84 — Thu, 02 Feb 2023 15:21:28 GMT

When you want several people in the same meeting/call. How do yu do that? It s possible in Outlook to invite multiple people to a call. How does Hubspot do that ? OR how does Hubspot see when you have several contacts int the same meeting?

Re: Multiple contacts to same meeting

karstenkoehler — Thu, 02 Feb 2023 15:24:51 GMT

Hi @CSmith84,

Just to confirm, you'd like to know how you can invite multiple contacts to a meeting scheduled from within HubSpot? When you click the icon in the top left corner of the record...

... you can click here to add more attendees:

Let me know if you have any follow-up questions!

Re: Multiple contacts to same meeting

CSmith84 — Thu, 02 Feb 2023 15:27:08 GMT

That is one scenario - the other is sending a meeting link that allows multiple people to vote or see the schedule.

Re: Multiple contacts to same meeting

karstenkoehler — Thu, 02 Feb 2023 15:28:01 GMT

Hi @CSmith84, as far as I know, that's currently not possible in the HubSpot meeting tool.

Re: Multiple contacts to same meeting

Jonnyskyrecords — Thu, 02 Nov 2023 14:15:35 GMT

i also need this feature

Re: Multiple contacts to same meeting

karstenkoehler — Thu, 09 Nov 2023 19:10:15 GMT

Hi @CSmith84,

I have good news for you 😉

[Public Beta] Add Guests to Meetings via Scheduling Pages

Nov 9, 2023

What is it?

Today, users are lacking a way for prospects to include additional attendees on the meeting invite when booking time on a scheduling page. Now, users will have the ability to turn on a feature within their scheduling pages to allow prospects to add additional guests to the meeting. Prospects can include up to 10 additional guests. These guests will receive a calendar invite for the meeting that was just booked.

Why does it matter?

This feature gives the ability for prospects filling out a scheduling page to add additional guests/attendees to a meeting link when they are in the process of booking the meeting.

How does it work?

Reps can turn on this new feature by navigating to the Form tab on a scheduling page and turning on "allow guests". This will allow prospects that book time on this scheduling page to add up to 10 additional guests that will all receive a calendar invite once the meeting is booked.

Once this feature is turned on, prospects that book time on a scheduling page that allows guests to be added will see a new field in the meeting booking form. Prospects can add up to 10 additional guests to the meeting they are actively booking by adding the guests' email addresses in the provided field. An email must be valid for it to be included.

By including emails for guests, the prospect is agreeing to HubSpot's Privacy Policy for how HubSpot will store and use that data.

The meeting activity in the timeline will inform the rep of any guests that were added to the meeting via the booking form. They will also see these guests on their connected calendar, if applicable.

Who gets it?

All hubs and tiers

Learn More:

Join the discussion on our Community

You can find this beta here:

Have a great day!

Re: Multiple contacts to same meeting

patmichelena — Wed, 13 Mar 2024 15:31:23 GMT

This is great! But the added email addresses don't show on my calendar. Is there a way to activate this so I can save their emails and send follow up comms to all parties involved? @karstenkoehler Thank you!

Re: Multiple contacts to same meeting

CSmith84 — Wed, 13 Mar 2024 15:34:36 GMT

Do they have to be contactin Hubspot? Can I just add an email address and not add them to HubSpot?