topic Use Siri to add Tasks to Hubspot in Tips, Tricks & Best Practices

Use Siri to add Tasks to Hubspot

TLang — Wed, 17 Sep 2025 18:54:43 GMT

Hi everyone, I figured out a reltivley easy way to use Siri to add tasks to hubspot using Zapier Webhooks and Apple Short Cuts..

There may be an easier way but I use Zapier a bunch and this works well.

Part 1 — Create the Zap (Catch Webhook → HubSpot: Create Task)

Make a new Zap

In Zapier, click Create Zap.

Trigger: Webhooks by Zapier → Catch Hook

Choose Catch Hook.
Copy the Custom Webhook URL (you’ll paste this into the iPhone Shortcut later).
Leave this tab open.

Action: HubSpot → Create Task

Connect your HubSpot account (the portal you actually use).
Map fields (will do later)

Part 2 — Build the iPhone Shortcut

Create Shortcut

Open Shortcuts on iPhone → + → name it Add HubSpot Task.

Action 1: Dictate Text

Add Dictate Text (no prompt; it listens immediately).
This captures whatever you say as the task description.

Action 2: Get Contents of URL

Add Get Contents of URL and set:
- URL: paste your Zapier Catch Hook URL
- Method: POST
- Headers:
  - Key: Content-Type
  - Value: application/json
- Request Body: JSON
  - Add key: description
  - Value: tap the variable button and insert the Dictate Text output (the gray token)

Part 3 — Test end-to-end

Back in Zapier, your Trigger is still on Test trigger → it’s waiting.
Run the Shortcut on iPhone (or say “Hey Siri, add HubSpot task”).
Speak a sample task: “Call Bill about big Sale"
In Zapier, you should now see a payload with description. Click Continue.
Now go to the Hubspot Zap, and map the decription to the subject field.

NOTE: There a re likley ways to parse or segment to add dates descriptions etc. This works well enough for me so I hope it at least gets you started.

Re: Use Siri to add Tasks to Hubspot

Jaycee_Lewis — Wed, 17 Sep 2025 21:24:07 GMT

Hey, @TLang 👋 thanks for sharing! I think the magic here is in the use of natural language and Shortcuts. — Jaycee