topic Re: sandbox- permissions in Tips, Tricks & Best Practices

sandbox- permissions

Ds-ELAMIR — Thu, 19 Jun 2025 06:51:32 GMT

hello everyone, now we have license to create sand box

the idea is to allow 3rd party to check our workflows , etc without getting access to our company data or client data, any tips or suggestiond for this ?

Re: sandbox- permissions

karstenkoehler — Thu, 19 Jun 2025 06:55:20 GMT

Hi @Ds-ELAMIR,

You have full control over which records a sandbox user sees, please see this documentation: https://knowledge.hubspot.com/user-management/hubspot-user-permissions-guide

Specifically, you would limit record visibility to owned records only – if these users do not have record create permissions, that would effectively mean they cannot see any records.

Best regards!

Re: sandbox- permissions

Nhal — Mon, 30 Jun 2025 05:21:50 GMT

Great to hear you’ve got access to the sandbox! That’s a smart move for testing things without risking your actual data. Quick question; are you planning to fully clone your portal into the sandbox, or just set up the main workflows you want them to review? A solid approach is to create the sandbox, leave out any personal or client info, and then build a simple mock dataset with fake contacts, deals, and companies. This gives your third-party partner a clean space to test while keeping everything safe. Also, take a minute to check their user permissions so they only access what’s needed. Let me know if you want help setting up the mock data or access levels.