topic Syncing Company Contact Information to Outlook Contacts in HubSpot Native Apps

Syncing Company Contact Information to Outlook Contacts

LloydCUs — Wed, 12 Mar 2025 19:01:32 GMT

We deal with companies directly instead of representative. We put their contact information on the company section of the CRM. wondering if there is a way to sync companies to outlook contacts. All i can find is how to sync contacts to outlook companies but not companies.

Re: Syncing Company Contact Information to Outlook Contacts

Jaycee_Lewis — Thu, 13 Mar 2025 21:51:12 GMT

Hi, @LloydCUs 👋 Thanks for your question. I moved this post over to the Apps section so that it gets more views. The section you posted in is meant for building apps (you did nothing wrong, I just make sure your post gets seen)

Best,

Jaycee

Re: Syncing Company Contact Information to Outlook Contacts

RubenBurdin — Sun, 05 Oct 2025 20:30:51 GMT

Hi @LloydCUs

That’s a smart question, HubSpot’s native Outlook integration only syncs contact records, not company records. The reason is that Outlook’s data model is built around people, so HubSpot only pushes contact-level fields (like first name, email, phone, etc.) into Outlook contacts.

There’s no built-in path to map company objects to Outlook’s contact entries (see how contact sync works here (https://knowledge.hubspot.com/integrations/connect-hubspot-and-outlook-contacts )

If you want company details to appear in Outlook, you could create a “proxy contact” for each company by using a workflow. For instance, when a company record is created or updated, you could auto-create a dummy contact with the company name and email domain, then sync that to Outlook.

It’s a workaround, but it keeps Outlook aligned with HubSpot company info without manual updates. If you’re trying to keep company-level data accurate across multiple tools, not just Outlook, a real-time two-way sync solution like Stacksync can mirror company objects between HubSpot, Outlook, or your ERP/CRM so both sides stay consistent as changes happen. Hope this helps.