topic Re: Time-bound Forms or Conditional Logic for Events in Lead Capture Tools

Time-bound Forms or Conditional Logic for Events

Director2Go — Fri, 28 Feb 2025 16:11:52 GMT

We are using Hubspot forms for Zoom webinar registration. The webinar events are time-bound unlike some of our other evergreen hubspot forms. Is there any way to make a form unavailable after a specific time? We do not want to delete the form as we're using the historic registration data.

Having a function in the form would even be sufficient. Conditioning the first step of a form based on a set date, for example. However, as far as I can tell it is only possible to condition based on properties under a contact or company - no global properies.

Open to any creative ideas as this doesn't seem to be something supported out of the box. Thank you.

Re: Time-bound Forms or Conditional Logic for Events

karstenkoehler — Fri, 28 Feb 2025 16:15:57 GMT

Hi @Director2Go,

Have you considered either adjusting the existing form or replacing it right after the event so it redirects contacts to a recording? In that case, you wouldn't have to (try to) deactivate a form on the page.

Best regards

Re: Time-bound Forms or Conditional Logic for Events

Director2Go — Fri, 28 Feb 2025 16:19:57 GMT

I have which is essentially what we currently do. It's just a lot of manual work. Having the form deactivate in an automated capacity would be ideal.

Re: Time-bound Forms or Conditional Logic for Events

karstenkoehler — Fri, 28 Feb 2025 16:25:45 GMT

@Director2Go this is something you would currently have to custom code into the forms embed code with the help of a developer and the forms API.

Other users have requested a native feature before: https://community.hubspot.com/t5/HubSpot-Ideas/Close-form-after-deadline-date/idi-p/766358

The product team reviews these based on their popularity.

I'd recommend upvoting. You can also make it easier for others to find and upvote the request by accepting my reply as a solution. I'd appreciate it, too.

Best regards!

Re: Time-bound Forms or Conditional Logic for Events

Daxchemist — Thu, 03 Jul 2025 15:48:27 GMT

@Director2Go Managing capacity for events or even shutting off a form after an event is closed is a pretty common use case, and event•hapily solves for it in a creative way!

Our hapily registration form CMS module has tons of features, and one of them is managing capacity. There is a property on our Event object called "Registrant Limit" that takes in a number. Once the number of registrations matches that number, the form will either disappear and show a defined message OR use a different form to place the Contact on a waitlist.

To leverage this functionality to turn off the form after the event, create an Event-based workflow that runs the day after the event and sets the "Registrant Limit" to 1. As long as you've had more that 1 person at your webinar, it'll work!

P.S. We have a native integration with Zoom so you'd have no issue leveraging the HubSpot form to register for Zoom webinars with event•hapily!