topic Re: Create an email and download in to PDF format in Tips, Tricks & Best Practices

Create an email and download in to PDF format

JGray30 — Sat, 21 Jun 2025 13:15:35 GMT

I would like to know if I can download a PDF version of the emails we are sending out to customers so I can share internally for the company to be aware of all external comms?

Re: Create an email and download in to PDF format

karstenkoehler — Sat, 21 Jun 2025 13:21:59 GMT

Hi @JGray30,

The best native capability to do so would be the email web version: https://knowledge.hubspot.com/marketing-email/create-a-web-version-of-your-marketing-email

Once enabled, you'll get a URL which you can share internally.

If you want a PDF, you would have to use the PDF printing capabilities of your browser and print either the web version (see above) or the email straight from your own email inbox.

Other users have requested this before: https://community.hubspot.com/t5/HubSpot-Ideas/Print-Email-to-PDF/idi-p/292737

These requests submitted to the HubSpot Ideas section of the community are reviewed by the HubSpot product team, based on their popularity and the assumed demand. I'd recommend commenting and upvoting.

You can also help other HubSpot users find this request more easily (and drive traction) by accepting my reply as a solution. I'd appreciate it, too.

Have a great day!

Re: Create an email and download in to PDF format

karstenkoehler — Thu, 12 Mar 2026 05:01:26 GMT

Hi @JGray30,

Good news, there's a product update for this now 🙂 https://app-eu1.hubspot.com/l/product-updates/?rollout=285063

Export Marketing Emails to PDF and HTML

What is it?

You can now export marketing emails as PDF or HTML files from the email editor or performance page, so you can easily share, review, and archive email designs.

Why does it matter?

Sometimes your email workflow extends beyond HubSpot. Now you're covered:

Stakeholder reviews and approvals: Share email designs with executives, clients, or legal partners who don't have HubSpot access — no screenshots or manual recreations required.

Compliance and recordkeeping: Archive an exact copy of what was sent to meet organizational or regulatory requirements.

Design reuse and handoff: Give developers or external teams the HTML they need to reference or reuse email code outside of HubSpot.

How does it work?

In your HubSpot account, navigate to Marketing > Marketing Email.

Select a draft email and click Edit or create a new email.

Click File in the top nav panel > Export email design.

From the model you can specify:

File name

Send to Email address

File format: PDF (default) or HTML

Include Personalized Content and choose an example contact to preview email personalization within your export.

Based on your choice, a PDF or HTML file will be downloaded within your browser and a download link also sent to your specified email address.

Note:

You can also export an email from the email performance page by selecting Actions > Export email design.

If your email contains multiple A/B email versions. You will also be able to view and choose which A/B version you would like to export.

Who gets it?

Marketing Hub Starter, Marketing Hub Professional, Marketing Hub Enterprise

Best regards