topic How to pull full list of group members in Tips, Tricks & Best Practices

How to pull full list of group members

MNold21 — Thu, 10 Apr 2025 18:10:23 GMT

We have a portal for our partners using access groups within the "membership" module. I'm trying to pull the full list of contacts that are group members. I don't want just those who have actually registered, I want the full list. This way when I add a new object I can automatically associate the new object to the group members so it shows up in their portal. See attached screenshot.

I was trying to pull a report or list, but couldn't figure out what the correct fields were to filter.

Re: How to pull full list of group members

kennedyp — Thu, 10 Apr 2025 22:59:37 GMT

Hey @MNold21! You can view the fields used to create the access group by editing the existing group and clicking through to the second page of the settings. Then you can create an identical list.

Best,

Kennedy

Re: How to pull full list of group members

Wesimplifi_ — Fri, 11 Apr 2025 09:41:20 GMT

Each access group in the Memberships module is tied to a list. That list is what actually controls who’s in that group. So if you want to see everyone who should have access (not just those who’ve logged in or registered), you’ll need to look at the list assigned to the group.

Here’s what I’d do:

Go to Content > Memberships
Click on the access group you're working with
Check which list it's using to define group membership
Head over to Contacts > Lists, find that list, and open it up

That’s your full group everyone who meets the criteria, even if they haven’t used the portal yet. You can use this list to associate new objects or send targeted content, no need to guess who's in or out.

Unfortunately, HubSpot doesn’t yet have a direct report or filter like “access group member = yes,” but this method gets you the same result.