topic Finding forms that use specific emails in Tips, Tricks & Best Practices

Finding forms that use specific emails

freitasm — Thu, 20 Apr 2023 02:52:28 GMT

Hi folks.

I am interested to know if there is a report showing which forms forward submissions to specific emails, short of looking through all forms and pages.

Specifically, given a Hubspot user account if there's any form using that email.

Cheers

Re: Finding forms that use specific emails

karstenkoehler — Thu, 20 Apr 2023 04:15:04 GMT

Hi @freitasm,

There is unfortunately not, no. HubSpot forms don't have any search or filter option like that and it's not possible to see where a specific user is being referenced in forms.

You could try to reach out to HubSpot support. During a change in how notifications work (when the ability to email non-HubSpot users was removed), a csv file was sent to admins which contained forms that were sending notifications to non-HubSpot users. Maybe support can follow the same process to give you a csv of all forms which send notifications to that specific user.

If you're using less than 250 (ish) forms, you might however be faster just exporting all forms and going through them one by one which will probably take you an hour.

Best regards!

Re: Finding forms that use specific emails

freitasm — Thu, 20 Apr 2023 04:39:52 GMT

Thanks. I am the admin but did not receive this email. I will try support.

Cheers