topic Re: Meetings set via API are not searchable in HS UI - Meetings tab in APIs & Integrations

Meetings set via API are not searchable in HS UI - Meetings tab

Jay-G — Tue, 14 Oct 2025 03:26:36 GMT

We are currently integrating Retool and HS using API endpoints

we are setting the following properties using the endpoints below:

via this endpoint:

and we tried updating these other 2 properties:

via this endpoint:

Re: Meetings set via API are not searchable in HS UI - Meetings tab

Jigar_Thakker — Tue, 14 Oct 2025 10:36:59 GMT

Hi @Jay-G,

You’re already mapping the default meeting activity fields - name, start time, etc, the piece that’s missing for UI discoverability might be the default Meeting source property (not the engagement-source fields).

Add Meeting source on create in your batch/create payload alongside title/start/end/outcome (set it at creation time rather than relying on a later update).

Ref: https://knowledge.hubspot.com/properties/hubspots-default-activity-properties#:~:text=number%20emails%20sent.-,Meeting%20properties,-The%20following%20properties

If this helps, feel free to mark it as the solution ✔️ and give it an upvote 👍 !

Re: Meetings set via API are not searchable in HS UI - Meetings tab

GRajput — Tue, 14 Oct 2025 13:20:00 GMT

Hi @Jay-G

Hey I think your probelm statement is a bit confusing.
Could you please expalin what is you trying to do here. Are you not able to map the forms with HubSpot? OR are you not able to find the form in UI after creating them from API? OR are you not able to map the contact properties?

Thanks!

Re: Meetings set via API are not searchable in HS UI - Meetings tab

Jay-G — Tue, 14 Oct 2025 15:29:32 GMT

I tried to include the hs_meeting_source to the payload upon meeting creation but it throws an error that this property is a read-only and can't be set.

Re: Meetings set via API are not searchable in HS UI - Meetings tab

Jay-G — Tue, 14 Oct 2025 15:43:54 GMT

Hi there! We're on a company HS account and we're trying to accomplish some automation. I was trying to create a meeting in HS via API, details in my first post . But we noticed the meeting wouldn't appear when searched via HubSpot's general search tool (as if the meeting is not registered or something). But going to that specific profile where the meeting was set intended for, it was listed there alright.

Re: Meetings set via API are not searchable in HS UI - Meetings tab

Jaycee_Lewis — Tue, 14 Oct 2025 20:05:11 GMT

Hey, @Jay-G 👋 Thanks for the follow-ups. To confirm:

Your Meeting creation requests are successful (at least the original example without the read-only property included)
You can see the Meeting record on the associated object record
You cannot find the meeting record using the global search option

One question — can you get meetings created in-app to return using global search? I want to make sure the obverse request is working in your tests.

Thanks! — Jaycee