topic Re: Adding company registration number to invoice template in Tips, Tricks & Best Practices

Adding company registration number to invoice template

SRom — Wed, 28 Feb 2024 11:26:11 GMT

How can I add my company registration number to the invoice template, so it shows on all invoices along the address?

Re: Adding company registration number to invoice template

RSchweighart — Wed, 28 Feb 2024 22:09:00 GMT

Hi @SRom, HubSpot provides the ability to add a tax id immediately below the address at the top of an invoice. Is this what you're after with the registration number? Here's how to add a tax id:

This is the portion of the HubSpot help article detailing the steps.

If that's not what you're after, you could always create a snippet with the information you want and populate it in the comments portion of the invoice; however, this would be at the bottom of the invoice.

Best,

Ryan Schweighart

Whole Hart Impact, LLC

I help businesses with HubSpot and Zapier.

Re: Adding company registration number to invoice template

SRom — Thu, 29 Feb 2024 07:19:11 GMT

Thanks, it’s not tax ID as that unfortunately is limited to VAT. In France
it’s a legal requirement to have your registration number on invoices. The
issue with the comments section is that (as far as I can tell) whoever
creates the invoice would have to add it manually every time?

Re: Adding company registration number to invoice template

RSchweighart — Thu, 29 Feb 2024 15:11:56 GMT

Hi @SRom, yes, it would be a manual add of the snippet in the comments portion. I looked into workflows briefly and don't think it's possible to use workflows. HubSpot is working to build out API capabilities, including the commerce API, so maybe when that's available a snippet could be added automatically when an invoice is created.

The other option is to add the reg. # in your company name or address but this updates globally for not just invoices but things like quotes. To update, go to Settings > Account Defaults > Company name (under company information section). You also have two address lines, so you could possibly use address line one as Registration Number: 12345 and then populate the rest of your address information below it.

I hope this helps 🤞,

Ryan

Re: Adding company registration number to invoice template

RSchweighart — Thu, 25 Apr 2024 18:22:57 GMT

Hi @SRom,

HubSpot just made some updates to the invoice setting capabilities. You can add up to three tax IDs and a default comment for each new invoice.

Check it out here:

Re: Adding company registration number to invoice template

sn0b4ll — Thu, 02 Jan 2025 12:05:46 GMT

In Germany we also have to state our registration number ("Hadelsregisternummer" and "Zuständige Gerichtsbarkeit") on invoices for them to be valid.

Would really appreciate if we could get a custom footer field for invoices - would be an easy solution for the problem.

Re: Adding company registration number to invoice template

RSchweighart — Fri, 03 Jan 2025 22:58:10 GMT

Hi @sn0b4ll, it's now possible to add a default comment for invoices. This may be a potential solution to put your registration number in there.

All the best!

Re: Adding company registration number to invoice template

sn0b4ll — Fri, 03 Jan 2025 23:36:42 GMT

Hey @RSchweighart, thanks for your response.

Sadly no since this looks really unprofessional. When you are working in a B2B environment having "Comment" written in fat letters above your bank account or registration number can't be a solution in my eyes, especially when other solutions, even open source ones, are able to have a footer with that kind of information.

Re: Adding company registration number to invoice template

sn0b4ll — Wed, 30 Apr 2025 12:05:17 GMT

There is multiple information to be added - like regestration number, banking details, juristication etc. Here is an example of the footer of an valid invoice in Germany:

Therefore, adding the registration number to the adress is not a solution.

Re: Adding company registration number to invoice template

Alexander-K — Mon, 15 Sep 2025 08:18:14 GMT

Please upvote here: https://community.hubspot.com/t5/HubSpot-Ideas/Custom-invoice-templates/idi-p/1100587#feedback-succe...

According to customer support, that is the only relevant place for product ideas